Xerox Big Machines Administrator with French in Iasi, Romania

Xerox Corporation (NYSE: XRX) is an $11 billion technology leader that innovates the way the world communicates, connects and works. Our expertise is more important than ever as customers of all sizes look to improve productivity, maximize profitability and increase satisfaction. We do this for small and mid-size businesses, large enterprises, governments, graphic communications providers, and for our partners who serve them. We understand what’s at the heart of work – and all of the forms it can take. We embrace the increasingly complex world of paper and digital. Office and mobile. Personal and social. Every day across the globe – in more than 160 countries – our technology, software and people successfully navigate those intersections. We automate, personalize, package, analyze and secure information to keep our customers moving at an accelerated pace.

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The Big Machines Order Administrator acts in the context of the order process and provides proactively and efficiently support to the sales community, transition managers and service delivery managers.


The Big Machines Order Administrator manages all activities from the order reception, through the data entry to create the quote into the system and ends by promoting the approved quote to Customer Admin for validation and for data integration into eSAP.

Main Responsibilities

  • Receiving of the request for order from the sales, transition manager or service delivery manager

  • Data entry into the Big Machines and the quote creation from the data provided by sales, TM, SDM using the completed template by Sales, TM, SDM.

  • Summary generation in Big Machines and verifying of the quote completeness and accuracy

  • Promoting and challenging the approval process with concerned business units, follow up of the workflow steps and eventually completing the quotation following the advices obtained from the approving steps and with the complementary information provided by Sales, TM or SDM

  • Promoting the quote to the validation by CA with all required items in Big Machines

  • Communicating the quote status through the workflow steps to sales, TM or SDM

  • Keeping up to date the activity tracker and internal documents specific to the activity

  • Having weekly and monthly team meetings

  • Offer back up to the Sales Support team and training for the new entrants

  • High School Diploma / (GED) / Secondary School GCSE or equivalent - min

  • Bachelor's Degree - min

  • Good communication skills by email and phone

  • Rigorous and string skills in actions monitoring

  • Autonomous

  • French fluent and good level of English

  • MS Office knowledge (Excel, Word), Outlook, Internet and facility in handling between different interfaces and /or systems

  • Financial background - preferred

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

Title: Big Machines Administrator with French

Location: Romania-Iasi-Iasi

Requisition ID: 18005882