Xerox Executive Assistant with English in Iasi, Romania

Xerox Corporation (NYSE: XRX) is an $11 billion technology leader that innovates the way the world communicates, connects and works. Our expertise is more important than ever as customers of all sizes look to improve productivity, maximize profitability and increase satisfaction. We do this for small and mid-size businesses, large enterprises, governments, graphic communications providers, and for our partners who serve them. We understand what’s at the heart of work – and all of the forms it can take. We embrace the increasingly complex world of paper and digital. Office and mobile. Personal and social. Every day across the globe – in more than 160 countries – our technology, software and people successfully navigate those intersections. We automate, personalize, package, analyze and secure information to keep our customers moving at an accelerated pace.

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Main Responsibilities:

Management and update of the Multi Country Management Process, meeting scheduling, meeting coordination and timetabling, being aware of corporate Management Processes and aligning to these for increased effectiveness

Senior Leadership Team meeting coordination, agenda preparation, note taker and action progress tracker, liaising with team and guests

Collation and preparation of monthly and quarterly reporting, Monthly Management Letters, Senior Leadership presentations, organisation charts and other time constrained reporting

Manage the quarterly communications process;

managing the Quarterly Communications Call process, creating the agendas, producing the combined presentation decks and supporting the presenters during the WebEx

Creating, formatting and producing the Quarterly C&OE Newsletter for circulation, preparing organisation announcements and other ad hoc communications

Travel management, domestic and international, flights, train travel, accommodation and car hire, using the Concur Travel and Expense Management tool, controlling the approval process, being aware of most cost effective or time effective logistics, creating travel plans and itineraries, overseas agendas and providing quarterly International Travel Reports submissions

Expense and mileage preparation using the Concur Travel and Expense Management tool, supporting the approval process and becoming a Concur SME

Tracking of HR and recruitment progress and approvals, HR reporting using the GEMS system and supporting headcount, annual Goal Planning, Performance Review and assigned learning tracking

WebSat Business Resumption Plan self-assessment administrator – acting on behalf of the GM advising, approving and validating submissions, tracking progress of the annual cycle and preparing reports for the quarterly XMAC meetings. Working with the Business Continuity Program Office to ensure the correct Plan Profile is created, and assigning weightings and managing the update of Practitioners and Approving Managers. Providing Quarterly Business Resumption Clinics to support Practitioners and Approving Managers in annual submissions

Business Continuity coordinator – acting on behalf of the SVP advising, creating, reviewing and updating the International Operations HQ Business Resumption Plan, working with the stakeholders to ensure a robust process is recorded. Coordinating the quarterly Business Continuity and Security Council Steering Committee meeting process

Creating and maintaining Team and associated SharePoint sites, updating, reviewing and owning the management of the sites

Creating and maintaining Team and associated email distribution lists

Co-ordinate and process holiday requests using ESAP/GEMS

Manage Outlook inboxes and complex calendar logistics

Liaison and coordination across Multi Country throughout Europe

Raising and maintaining financial approval authority documentation

Ad hoc project support as required

Proven experience of providing executive administrative support

The candidate will have developed expertise in a variety of work processes through job-related training

Capable of working well under pressure and meeting strict deadlines.

To have a good eye for detail and exceptional level of accuracy

Strong interpersonal, written and oral communication skills including telephone etiquette.

Microsoft Office including Excel and PowerPoint

Knowledge of SharePoint

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

Title: Executive Assistant with English

Location: Romania-Iasi-Iasi

Requisition ID: 18005893