Xerox Information Coordinator, Real Estate Documentation in Virtual, New Jersey

*Note: This position reports to an organization in Jersey City, NJ.

It is not a remote position.*

The Information Coordinator (IC) acts as a document controller supporting Real Estate and Construction project teams by championing document standards and requirements during Capital Improvement and ongoing Facilities Management (FM) projects.

The qualified candidate will have computer-based, web-based or cloud-based document management experience within the Design and Construction industry. This position is responsible for all customer facing activities. These activities require cooperation across a group of individuals that spans the entire organization as well as individuals outside such as HR, Legal, and Finance.

Under general supervision, the PIC performs a variety of document control functions using an electronic document management system. Specific responsibilities include:

  • Updating logs, databases, and catalogues

  • Ensuring design and construction deliverables are timely reviewed and meet pre-established document control requirements

  • Maintaining files of engineering drawings, project reports, specifications, proposals, and other related documentation

  • Ensuring that pre-established document control requirements are satisfactorily met throughout the duration of the project (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.)

  • Training project teams in pre-established document control requirements

  • Escalating issues concerning missed deliverables and failure to meet pre-established document control requirements

  • Support multiple project teams engaged in the design, fabrication, construction, and integration of real estate with document management

  • Manage the risk associated with changes to project teams and phase of project work by controlling access and permissions

This level of interdependency leads to a very complex environment.


  • 3-5 years of prior professional experience with Design, Construction, Architecture, Real Estate Development or Facilities Management exposure.

  • Document control or Project Controls experience

  • Comfortable with technology; word processing, spreadsheet, and database software preferred

  • Strong administration, project management skills.

  • Strong knowledge of an Electronic Document Management Systems, Document Control Tools, or Collaborative Project Management software such as Constructware, Prolog, Primavera, Newforma, Aconex, Asite or similar

  • Good written and oral communication, attention to detail, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project professionals and management

  • Prior document control or project administration experience

  • Design, construction, architecture, real estate development, or facilities management exposure

  • Experience in document management, system administration, or data governance

  • Advanced word processing and spreadsheet experience required

  • Strong administration and project management skills

  • Strong knowledge of electronic document management systems, document control tools, or collaborative project management software such as Constructware, Prolog, Primavera, PMWeb, Newforma, Aconex, Asite, Documentum, Laserfiche, or similar

  • Excellent written and oral communication

  • Attention to detail, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project professionals and management

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

Title: Information Coordinator, Real Estate Documentation

Location: New Jersey-Virtual- NJ

Requisition ID: 18005529